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Occupational safety and health

Basic ideas

Basic ideas for occupational safety and health

Occupational safety and health is one of Tokai Carbon’s highest priorities and a key concern of management. Aiming to keep our operations free of occupational accidents, we strive to ensure that everyone working in our facilities is sensitive to potential dangers.

Structures

Health and safety management structure

We believe a united front between labor and management is vital to eliminating labor accidents. To confirm the status of health and safety activities at each plant and to deliberate and outline core initiatives related to health and safety, we convene Central Health and Safety Committee meetings attended by labor and management representatives, including executives responsible for occupational safety. Every year, we set policies for enhancing occupational safety and health at Central Health and Safety Committee meetings in order to keep improving occupational safety and health going forward. In 2021, the frequency rate management value is 0.98 or less. At Tokai Carbon, the Board of Directors supervise occupational safety and health risk, and the board member in charge of risk reports important matters such as occupational accidents to the Board of Directors as necessary.

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Harassment consultation desk and Internal reporting system

The Company has an internal system for reporting improprieties that accepts reports and consultations from employees, including harassment and bullying. This system has both internal (Legal Affairs Department and Audit & Supervisory Board Members) and external (an advising attorney) contact points. It allows employees to make reports and receive consultation by various means including telephone, fax, email, and postal mail. The Company’s Guidelines on Handing Internal Reports clearly states that, apart from cases when the system is deliberately misused, informants will not be dismissed or subjected to unfair treatment under this system.
→Compliance Internal reporting system

Objectives

Objectives for health and safety

Tokai Carbon aims for zero accidents (no accidents resulting in death or lost workdays). We are focusing on three key objectives for 2021. These are: 1) Thoroughly identifying potential dangers before engaging in work activities; 2) Improving training of inexperienced individuals; and 3) Ensuring safety when carrying heavy objects.
In 2020 there was one accident resulting in lost workdays but no accidents resulting in death. Moreover, there had been no accidents resulting in death (including company employees and contract employees) for the last four years (2017-2020).

Initiatives

Improving occupational safety and health

At Tokai Carbon, we continually engage in full-participation safety management and regularly conduct activities to nip danger in the bud, give presentations of near misses, hold KYT (hazard prediction training), and so on, as risk assessments for the present dangerous work procedures and dangerous places in facilities, ultimately eliminating occupational accidents. The risk assessments are conducted from the designing phase of installing a new or additional production facility. Any high disaster risk is removed beforehand at this stage by improving the design. In 2020, there was one accident, involving a worker who was hurt by a falling heavy object, that resulted in lost workdays. When an accident resulting in lost workdays occurs, we first analyze the situation in on-site verification, then thoroughly understand the root cause through further analysis, and then develop recurrence prevention plans. Moreover, we not only draw up those countermeasures, but also visit plants to do safety inspections and check the effectiveness of the recurrence prevention plans. We also encourage the sharing of information among all our workplaces to prevent similar accidents from occurring, and strive to strengthen the foundations of our safety through a workplace system of safety measure inspections.

In addition to these initiatives, we conduct safety education to enhance the safety awareness. To motivate workers to have higher alertness to danger, we have introduced “practical safety training” given by an external organization since 2017. In 2020, 4workers, including new hires, participated in this training. Furthermore, we have conducted safety training to put safety rules in workplace and to thoroughly instill prevention plans to avoid the recurrence of occupational accidents happened in the past. In 2020, 55employees who have joined the company within the 5 years have took this training course.

Labor relations

The Tokai Carbon Group respects the rights of employees, including the freedom of association and the right to collective bargaining. Tokai Carbon has signed a union shop agreement with the Tokai Carbon Labor Union. Union membership includes 86.3% of Tokai Carbon employees (as of the end of December 2020.)
Labor and management discuss matters concerning labor relations and business activities in meetings of the Labor Committee, Work Committee, and Expert Committee on Human Resources Systems. Working from a foundation of trust and cooperation labor and management fulfill their respective responsibilities and strive to implement policies that promote positive interaction.
When it seeks to implement organizational and employment policy changes, management consults with the union before finalizing decisions.

Working hours and wages

With regard to working hours, we comply with all labor-related laws. We also aim to restrict overtime and reduce it in consideration of the work-life balance of our employees and the maintenance and improvement of their health. We comply with all labor related laws as they pertain to wages, too. After considering factors such as a living wage, we set a basic policy of paying employees the minimum wage or higher.
The area of improving the method of paying extra wages for substitute leave, which was pointed out in fiscal 2020, has been properly addressed.

Performance

Occupational safety and health data

Occupational accidents

The rate of lost-time accidents over the most recent five years is as shown in the chart. Our rate of lost-time accidents was below the average for manufacturing businesses with at least 100 employees.
In 2020, we experienced one lost-time accident. There were no accidents resulting in death.

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